Forms
| Form Name | Description | Last Updated |
|---|---|---|
Food Approval Form |
Use to submit food approval request. See Procedure 20310g – Food Approval Request System for form instructions. Also see training listed under Training, Opportunities, Accounts Payable Tab - Food Approval Form Requestor Training. |
02/22/23 |
Batch Interface Template (.xlt) |
Use when setting up large batch files to be paid by the Controller's office. Instructions and guidelines. |
10/2/17 |
DOPP/Revenue Refunds |
Use when making payments to a vendor or when issuing a revenue refund. |
05/23/22 |
For instructions on proper use of the form, see the Factors for Proper Classification of Workers. |
11/12/10 |
|
W-9 Certification of Taxpayer ID Number |
Vendor certification of taxpayer identification number. See completion procedures for W-9. |
04/23/24 |
W-8/W9 Drop Box |
Use to upload W9's, W8's, and other tax documents associated with W-8/W9 form. |
08/20/24 |
Departmental Parking Payment Certification Form |
Use to attach to a HokieMart Internal Service Request (ISR) for any parking related services. |
11/06/23 |
Sponsorship Approval Form |
Use to attach to a HokieMart Purchase Order or Requisition for when a department is seeking to pay a sponsorship that will benefit and promote the university's missions. |
04/05/22 |
Human Subject Confidentiality Certification Form |
Department must complete form when a participant needs to remain confidential for a human subject participant payment. |
05/25/22 |
Promotional Items Approval Form |
Use to submit promotional items purchase request. |
02/22/24 |
Worker Classification Form |
For instructions on proper use of the form, see the Factors for Proper Classification of Workers. |
05/29/2025 |
| Form Name | Description | Last Updated |
|---|---|---|
Bank of America (BOA) Travel Card Application |
Paper Application for BOA Travel Card. If exception is required, please also complete Special Authorization Form |
04/10/19 |
Declining Balance Debit Card Overview |
Wells Fargo Declining Balance Debit Card Program Overview |
04/14/25 |
Lodging Tax Calculator |
For prorating taxes when lodging expenses exceed the allowable amount. |
01/17/20 |
Travel Approver Request |
Access request form for Travel approvers |
12/17/14 |
University Travel Advance Payroll Deduction Agreement |
Payroll Deduction Agreement to be attached to the Travel Advance request in Chrome River |
04/14/25 |
VT Travel Estimate and Approval Form |
Estimate travel expenses and request approval |
7/17/09 |
Banner Payee Request Form |
12/20/24 |
| Form Name | Description | Last Updated |
|---|---|---|
Financial Activity Report Template |
Financial Activity Report for Year Ending June 30, 2023 |
10/10/23 |
Request Space Survey Changes |
Request for Space/Room changes. |
02/23/17 |
| Form Name | Description | Last Updated |
|---|---|---|
Request New Department Code |
Use when requesting a new department code |
02/13/2025 |
Request New Organization Code |
Use when requesting a new organization code |
02/13/2025 |
| Form Name | Description | Last Updated |
|---|---|---|
Request to Transfer/Sale Equipment to Domestic Institution |
Policy 3951 Transfer/Sale of Equipment between Domestic Institutions. |
10/21/19 |
Inventory Certification for Equipment located off-site. |
03/23/16 |
|
Home Authorization Form |
University Policy 3950 |
03/01/23 |
Update Equipment information (org, location, status, custodian, etc.). |
09/16/14 |
|
Surplus Property Form |
Maintained by the Procurement Department |
|
Let Fixed Assets know of equipment to be tagged |
06/05/23 |
| Form Name | Description | Last Updated |
|---|---|---|
America-to-go VTF Fund Form |
America-to-go VTF Charge Fund Request & Certification |
02/01/24 |
Banner Finance System Access Request |
Request Access to the Banner Finance System |
8/08/22 |
Controller's Office New Fund Request - Web Form Submission |
New Local/Revenue Fund Note: E&G Fund Requests are handled by the Budget Office Overhead Fund Requests are handled by the Research Division |
01/07/25 |
HokieMart Access Forms |
Link to HokieMart access forms for On Behalf of Requestor, Approver, Requestor, & Receiver. HokieMart Access Tutorial |
08/03/17 |
Journal Entry (Transfer) Form (.xlsx) |
Adjustments such as correction of errors and transfer of expenditures between funds Journal Entry Transfer Form Tutorial |
10/13/2021 |
Travel Approver Request |
Access request form for travel approvers |
12/17/14 |
| Form Name | Description | Last Updated |
|---|---|---|
Wage Retro Payment Form |
Wage Employee Retro Payment Form |
04/07/2025 |
Wage Payroll Adjustment Form |
Wage Employee Payroll Adjustment Form |
04/07/2025 |
Mobile Device Communication Request Form |
Mobile Communication Device Request Form |
01/31/2022 |
Manual Payment Request |
Manual Payment Request for salary and wage employees, summer school, and stipend |
12/23/2024 |
P10 |
Interdepartmental Change And/Or Extend Funding Only |
05/02/2023 |
Payroll Direct Deposit |
Direct Deposit Request for Payroll |
Form Maintained by Bursar Office |
Social Security Verification Letter |
Provides evidence of on-campus employment for students |
05/09/2018 |
Payroll vs AP payments |
Determine payments through Payroll or Account Payable |
09/13/2022 |