NOTE: Internet Explorer allows you to complete and submit the form online; For Chrome, it is best to download the form to complete and submit; Firefox does NOT support Adobe Forms. All forms and templates are PDF unless noted otherwise.
Form Name | Description | Last Updated |
---|---|---|
Food Approval Form | Use to submit food approval request. See Procedure 20310g – Food Approval Request System for form instructions. Also see training listed under Training, Opportunities, Accounts Payable Tab - Food Approval Form Requestor Training. | 02/22/23 |
Batch Interface Template (.xlt) | Use when setting up large batch files to be paid by the Controller's office. Instructions and guidelines. | 10/2/17 |
DOPP/Revenue Refunds | Use when making payments to a vendor or when issuing a revenue refund. | 05/23/22 |
For instructions on proper use of the form, see the Factors for Proper Classification of Workers. | 11/12/10 | |
W-9 Certification of Taxpayer ID Number | Vendor certification of taxpayer identification number. See completion procedures for W-9. | 01/07/19 |
Substitute W-9 Form | Vendor certification of taxpayer identification number. See completion procedures for W-9. | 01/26/18 |
W-8/W-9 Drop Box | Use to upload W9's, W8's, and other tax documents associated with W-8/W-9 form. | 04/06/20 |
Departmental Parking Payment Certification Form | Use to attach to a HokieMart Internal Service Request (ISR) for any parking related services. | 11/06/23 |
Sponsorship Approval Form | Use to attach to a HokieMart Purchase Order or Requisition for when a department is seeking to pay a sponsorship that will benefit and promote the university's missions. | 04/05/22 |
Human Subject Confidentiality Certification Form | Department must complete form when a participant needs to remain confidential for a human subject participant payment. | 05/25/22 |
Form Name | Description | Last Updated |
---|---|---|
Financial Activity Report Template | Financial Activity Report for Year Ending June 30, 2023 | 10/10/23 |
Request Space Survey Changes | Request for Space/Room changes. | 02/23/17 |
Form Name | Description | Last Updated |
---|---|---|
New Center Form | A form addressing all the needs for the creation of an already approved departmental, university, or college center. | 11/02/10 |
Form Name | Description | Last Updated |
---|---|---|
Request to Transfer/Sale Equipment to Domestic Institution | Policy 3951 Transfer/Sale of Equipment between Domestic Institutions. | 10/21/19 |
Inventory Certification for Equipment located off-site. | 03/23/16 | |
Home Authorization Form | University Policy 3950 | 03/01/23 |
Update Equipment information (org, location, status, custodian, etc.). | 09/16/14 | |
Surplus Property Form | Maintained by the Procurement Department | |
Let Fixed Assets know of equipment to be tagged | 06/05/23 |
Form Name | Description | Last Updated |
---|---|---|
Banner Finance System Access Request | Request Access to the Banner Finance System | 8/08/22 |
Controller's Office New Fund Request - Web Form Submission | New Local/Revenue Fund Note: E&G Fund Requests are handled by the Budget Office Overhead Fund Requests are handled by the Research Division |
10/16/20 |
HokieMart Access Forms | Link to HokieMart access forms for On Behalf of Requestor, Approver, Requestor, & Receiver. HokieMart Access Tutorial |
08/03/17 |
Journal Entry (Transfer) Form (.xlsx) | Adjustments such as correction of errors and transfer of expenditures between funds Journal Entry Transfer Form Tutorial |
10/13/2021 |
Travel Approver Request | Access request form for travel approvers | 12/17/14 |
Form Name | Description | Last Updated |
---|---|---|
Mobile Device Communicaton Request Form | Mobile Communication Device Request Form | 01/31/2022 |
NRA VA-4 | Non-resident Virginia Income Tax Withholding | 03/04/2022 |
Manual Payment Request | Manual Payment Request for salary and wage employees, summer school and stipend | 09/16/2022 |
P10 | Interdepartmental Change And/Or Extend Funding Only | 05/02/2023 |
Payroll Direct Deposit | Direct Deposit Request for Payroll | Form Maintained by Bursar Office |
Social Security Verification Letter | Provides evidence of on-campus employment for students | 05/09/2018 |
VA-4 | Virginia Income Tax Withholding | 03/07/2022 |
W-4 | Federal Income Tax Withholding | 09/11/2019 |
Payroll vs AP payments | Determine payments through Payroll or Account Payable | 09/13/2022 |
Form Name | Description | Last Updated |
---|---|---|
Bank of America (BOA) Travel Card Application | Paper Application for BOA Travel Card. If exception is required, please also complete Special Authorization Form |
04/10/19 |
Lodging Tax Calculator | For prorating taxes when lodging expenses exceed the allowable amount. | 01/17/20 |
Travel Approver Request | Access request form for Travel approvers | 12/17/14 |
VT Travel Estimate and Approval Form | Estimate travel expenses and request approval | 7/17/09 |