NOTE: Internet Explorer allows you to complete and submit the form online; For Chrome, it is best to download the form to complete and submit; Firefox does NOT support Adobe Forms. All forms and templates are PDF unless noted otherwise.

Form Name Description Last Updated
Batch Interface Template (.xlt) Use when setting up large batch files to be paid by the Controller's office. Instructions and guidelines. 10/2/17
DOPP/Revenue Refunds Use when making payments to a vendor or when issuing a revenue refund. 04/17/17

Employee Independent Contractor Form

For instructions on proper use of the form, see the Factors for Proper Classification of Workers. 11/12/10
W-9 Certification of Taxpayer ID Number Vendor certification of taxpayer identification number. See completion procedures for W-9. 01/07/19
Substitute W-9 Form Vendor certification of taxpayer identification number. See completion procedures for W-9. 01/26/18
W-8/W-9 Drop Box Use to upload W9's, W8's, and other tax documents associated with W-8/W-9 form. 04/06/20
Departmental Parking Payment Certification Form Use to attach to a HokieMart Internal Service Request (ISR) for any parking related services.   01/14/22
Sponsorship Approval Form Use to attach to a HokieMart Purchase Order or Requisition for when a department is seeking to pay a sponsorship that will benefit and promote the university's missions.  04/05/22
Form Name Description Last Updated
Financial Activity Report Template Financial Activity Report for Year Ending June 30, 2016 -
Request Space Survey Changes Request for Space/Room changes. 02/23/17
Form Name Description Last Updated
New Center Form A form addressing all the needs for the creation of an already approved departmental, university, or college center. 11/02/10
Form Name Description Last Updated
Request to Transfer/Sale Equipment to Domestic Institution Policy 3951 Transfer/Sale of Equipment between Domestic Institutions. 10/21/19

Equipment Inventory Certification

Inventory Certification for Equipment located off-site. 03/23/16
Home Authorization Form Example University Policy 3950 09/16/14

Inventory Update Form

Update Equipment information (org, location, status, custodian, etc.). 09/16/14
Surplus Property Form

Surplus Property Report Form  

Maintained by the Procurement Department
Form Name Description Last Updated
Banner Finance System Access Request Request Access to the Banner Finance System 1/24/06
Controller's Office New Fund Request - Web Form Submission New Local/Revenue Fund
Note: E&G Fund Requests are handled by the Budget Office
Overhead Fund Requests are handled by the Research Division
10/16/20
HokieMart Access Forms Link to HokieMart access forms for On Behalf of Requestor, Approver, Requestor, & Receiver.
HokieMart Access Tutorial
08/03/17
Journal Entry (Transfer) Form (.xlsx) Adjustments such as correction of errors and transfer of expenditures between funds
Journal Entry Transfer Form Tutorial
10/13/2021
Travel Approver Request Access request form for travel approvers 12/17/14
Form Name Description Last Updated
Manual Check Request Salaried/Wage Employee Manual Check Request 
08/05/2021
Mobile Device Communicaton Request Form Mobile Communication Device Request Form 01/31/2022
NRA VA-4 Non-resident Virginia Income Tax Withholding 03/04/2022
NRA W-4 Non-resident Federal Income Tax Withholding 02/25/2021
P10 Interdepartmental Change And/Or Extend Funding Only 11/16/2020
Payroll Direct Deposit Direct Deposit Request for Payroll Form Maintained by Bursar Office
Student Employment Verification Provides evidence of on-campus employment for students 05/09/2018
VA-4 Virginia Income Tax Withholding 03/07/2022
W-4 Federal Income Tax Withholding 09/11/2019
Payroll vs AP payments Determine payments through Payroll or Account Payable 02/09/2022
Form Name Description Last Updated
Bank of America (BOA) Travel Card Application

Paper Application for BOA Travel Card. If exception is required, please also complete Special Authorization Form

04/10/19

Lodging Tax Calculator For prorating taxes when lodging expenses exceed the allowable amount. 01/17/20
Travel Approver Request Access request form for Travel approvers 12/17/14
VT Travel Estimate and Approval Form Estimate travel expenses and request approval 7/17/09