Tax withholding outside of Virginia


Federal and State Withholdings - Citizens and US Tax Residents

Employees should complete Form W-4 (Employee’s Withholding Allowance Certificate) online using Hokie Spa. The Virginia state income tax withholding form VA-4 can also be completed online using Hokie Spa. Employees working from other states may complete a withholding form for one of the states listed below. Once completed you can send it via our secure Payroll drop box: If your state or locality is not currently listed please contact the payroll office for further instructions.

If no form or systems update is received, Payroll, following IRS guidelines, must withhold taxes at the default rate of single with zero exemptions (the highest withholding rate for federal taxes) and the highest single rate for the applicable state tax. Employees should select the State tax form for the state where they will be physically working the majority of their time (i.e. greater than 50% of the work hours).

Changes to Federal and Virginia Tax Withholding for US Citizens and Us Tax Residents can be done via HokieSpa


Tax Forms

Hokie Spa Tax Forms

Maryland Tax Withholding

North Carolina Tax Withholding

West Virginia Tax Withholding

DC Tax Withholding


Other State Employee Notices 

Maryland Earned Income Tax Credit:

Maryland EITC Notice


Federal and State Withholdings – Non-US Tax Residents

Foreign National Employees are considered non-residents for tax purposes unless they meet either the green card test or the substantial presence test for the calendar year January 1-December 31. Employees can have both statuses in the same year depending on when they arrive in or exit from the U.S.

Foreign Nationals in a non-resident tax status should contact the Payroll Office for Non-Resident Alien (NRA) specific tax forms. NRAs may be eligible to claim tax treaty benefits. The Payroll Office will assist employees in determining tax residency status and tax treaty eligibility.